Privacy policy.

BPD foundation UK

This privacy policy explains what personal data is, what types of personal data we collect, the purposes for which this data is collected as well as how it is processed, and what rights you have in this regard. You can rest assured that your personal data is handled with care.

We are committed to maintaining the trust and confidence of our visitors to our website by protecting and respecting your privacy, following all legal requirements to do so. We recognise user privacy and data protection as human rights and we have a duty of care to those whose data we handle. We aim to be clear when we collect your information about what we will do with it.

We understand that data should only be collected and processed when absolutely necessary. Our organisation has relationships with lots of fundraisers, volunteers, supporters and researchers, so we use personal information on a day-to-day basis in order to operate. Our use of personal information allows us to make better decisions, fundraise more efficiently and, ultimately, helps us to reach our goals. We have made improvements to this policy to make it more understandable to our website users.

How we collect your information

Directly
We’ll collect information when you give it to us directly such as through events such as

  • Educational workshops attendees

  • Exhibition attendees

  • Local giving supporters & volunteers information

  • Mailing list subscribers

  • General supporters who have consented to us keeping their data

  • Surveys for research purposes

On our website

Like most websites, our website has cookies that enable basic features of the website (like adding things to your basket in our shop, for example.) Like many, we also use Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.

This helps us understand what is useful to you, so we can provide more of it, or see if there are any areas of the site that people are unable to find. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. With this in mind, we consider Google to be a third party data processor.

Contact forms and email link

We use contact forms to enable visitors to be able to get in touch with us. In these forms we require your name and contact details so we can get back to you. Should you choose to contact us using an email link or filling in a contact form, none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors defined in the section below. Instead the data will be collated into an email and sent to our email servers.

How we store your personal data

Any personal information provided to us will be stored in secure servers. Only appropriately trained staff, volunteers and contractors can access your information. It is stored on secure servers with features to prevent unauthorised access. Analytics data will be stored within Google Analytics

How long do we keep your data?

We will not retain your data for longer than necessary. In general, if we no longer need your information for the reasons you gave it to us, we’ll remove it from our records. But we’ll remove it sooner if:

  • your personal information is no longer required for the purpose you shared it with us

  • we’re no longer lawfully entitled to process it

  • you ask us to remove it.

In the instances of donations, volunteers, fundraising and other legal contracts, we’ll retain your details for up to 6 years.

For email newsletter sign ups, we retain your data indefinitely to ensure that there are no incidents of accidental re-submission of an individual who has requested to be removed.

Please note that special rules apply to health records, which may often be kept for longer than six years. Where your personal information is used to support research, it is usually kept for longer and may be used in the future to help with further research as medical knowledge advances.

How we use your personal data

We use data held about you in the following ways:

  • In order to carry out the duties, functions and activities of the charity. In line with legal requirements, personal data is collected and used fairly and lawfully, stored safely and securely, and is not disclosed to any third person except as provided for by law.

  • To ensure that content from our site is presented in the most effective manner for you and for your computer.

  • To administer our site and for internal operations including troubleshooting, data analysis, testing, research, statistical and survey purposes

  • To improve our site to ensure that content is presented in the most effective manner for you and for your computer

  • To allow you to participate in interactive features of our service, when you choose to do so
    As part of our efforts to keep our site safe and secure

  • To measure or understand the effectiveness of marketing we serve to you and others, and to deliver relevant marketing to you

  • Data we receive from other sources. We may combine this data with data you give to us and data we collect about you. We may use this data and the combined data for the purposes set out above.

Our disclosure of your personal data to third parties

We will not disclose your personal data to any third party, except as set out in this privacy policy. We will never sell, rent or trade email lists with other companies and businesses for marketing purposes. 

We may disclose your personal data to third parties to the extent required by law, court order or a decision rendered by a competent public authority and for the purpose of law enforcement. In addition, we may share your personal data with the following third parties:

Medical bodies

We may share anonymised information with healthcare professionals, medical researchers and organisations involved in the provision of care and/or medical research. This will allow us to understand the condition and it’s prevalence better.

HMRC

In order to claim gift aid on any donations made, we are required to share personal information including name, address and tax status of the person who has donated with HMRC. This data is uploaded via their secure online system and will not be shared with any other third party. You can see their Privacy Policy here: https://www.gov.uk/help/privacy-policy

Inappropriate website or social media use

If you post or send any content that we believe to be inappropriate, offensive or in breach of any laws, such as defamatory content on our forums or social media pages, we may use your personal information to inform relevant third parties such as your internet provider or law enforcement agencies. Other third parties subject to your consent.

When we disclose your personal data to a third party, we take all reasonable steps to ensure that those third parties are bound by confidentiality and privacy obligations with respect to the protection of your personal data. The disclosure is conducted in compliance with legal requirements, including entering into data processing agreements with the relevant third parties, to ensure that personal data is only processed in accordance with our instructions, applicable law and regulations and for the purpose specified by us and to ensure adequate security measures.

Responsible for processing

All volunteers processing personal data are appropriately informed to ensure that they are aware of their obligations.  All enquiries about the handling of personal data will be dealt with promptly and courteously.

Volunteers are responsible for ensuring that any personal data supplied to Borderline Arts is accurate and up to date. Our office (contact details on website) should be informed in a timely manner of any changes to the personal data which individuals have provided, including where keeping personal data is no longer necessary.

Your rights

Under the Data Protection Act 1998 you have a right to request a copy of the personal information we hold about you and to have any inaccuracies corrected. You also have the right to request us to erase your personal information, request us to restrict our processing of your personal information or to object to our processing of your personal information.

Should you wish to exercise these rights we require you to prove your identity with two pieces of approved identification. Please contact us by email: info@bpdfoundation.co.uk

Please provide as much information as possible about the nature of your contact with us to help us locate your records. Where you have provided your consent for our use of your personal information, you always have a right to withdraw your consent at any time. If you ask to receive no further contact from us, we’ll keep some basic information about you to make sure we don’t send you unwanted materials in the future.

Please let us know if you have any questions or concerns about this policy or about the way in which your personal information is being processed by contacting us by email: info@bpdfoundation.co.uk.

Cookies

We use cookies and similar technologies like pixels, tags and other identifiers in order to remember your preferences, to understand how our website(s) and app(s) are used and to customize our marketing offerings.

A cookie is a small text file that is placed on your computer or mobile device when you visit a site, that enables us to: (1) recognise your computer; (2) store your preferences and settings; (3) understand the web pages of www.bpdfoundation.co.uk.com you have visited; (4) enhance your user experience by delivering and measuring the effectiveness of content and advertising tailored to your interests; (5) perform searches and analytics; and (6) assist with security and administrative functions. Some cookies are placed in your browser cache while those associated with Flash technologies are stored with your Adobe Flash Player files.

Pixels are tiny electronic tags with a unique identifier embedded in websites, online ads and/or email that are designed to: (1) collect usage information like ad impressions or clicks and e-mail open rates; (2) measure popularity of advertising; and (3) access user cookies.

As we adopt additional technologies, we may also gather information through other methods.

Please note that you can change your settings to notify you when a cookie is being set or updated, or to block cookies altogether.
Please consult the “Help” section of your browser for more information. You can also manage the use of Flash technologies, including Flash cookies and local storage objects with the Flash management tools available at Adobe’s website. Please note that by blocking, disabling, or managing any or all cookies, you may not have access to certain features or offerings on our website(s) or app(s). For example, to complete a purchase on our website(s), you will need to accept cookies sent by our site(s).